Receiving, accessioning and cataloguing (non-legal deposit material)

Receiving
Unpack and receive on ALEPH as soon as possible after arrival.
Act on any processing notes (eg email a reader).
Pass invoice to Jane to authorise and pass for payment.

Accessioning
Count and measure total width of the spines, then record details on the monthly new monograph accessions sheet (saved on the Q drive).
Stamp back of the title page with the date stamp (P,D or C).
Insert security triggers and a tick in pencil on the back page.
Stamp on the final page and approximately every 100 pages with the small stamp, and on the edges with the Vere Harmsworth stamp.
Remove dust jackets from hardbacks.
Put the books on the cataloguing shelf.

Cataloguing and classification
The books should be checked against the catalogue record, which should be amended or upgraded as necessary.
The shelfmark should be taken from the 050 field of the MARC record if present, and written on the first page of the book, at the bottom, in pencil. If no shelfmark is available from the MARC record, check the Library of Congress online catalogue or LOCIS (via GeoPac). If there is still no shelfmark available, one will need to be built using Classweb and the LC's online cutter table.
The shelfmark should then be copied and pasted into the labels file (saved on the Q drive under 'classification') and entered into the piece record on OLIS.
The status of the item can now be changed to 'available'.

Labelling
Once a batch of books has been processed and catalogued, their labels can be printed off from the labels file (using label sheets and the labels template on the Q drive) and stuck onto the spines. Label protectors will be needed on most books (thick books should be OK without.)

New accessions display
Put the batch of books on the new accessions display by the door.
Weed older books off there to shelve upstairs.